Legal Agreement
Licence to Occupy
The Mini Mall — Unit 16-18, Merrion Centre, Leeds, LS2 8DB
1. Parties
This Licence to Occupy ("Agreement") is entered into between The Mini Mall ("Licensor"), operating from Unit 16-18, Merrion Centre, Leeds, LS2 8DB, and the vendor completing the online booking ("Licensee").
2. Licence Grant
The Licensor grants the Licensee a non-exclusive, non-transferable licence to occupy and use one or more retail display bays within the store for the duration specified in the confirmed booking. This Agreement does not create a tenancy, lease, or any other interest in land.
3. Fees & Payment
Rental fees are payable in full at the time of booking. All fees are strictly non-refundable once a booking is confirmed, except in the circumstances described in Section 6. A 10% commission on all gross sales processed through the Licensor's POS system is payable upon each 14-day payout cycle.
4. 48-Hour Curation Review
All bookings are subject to a mandatory 48-hour curation review period following confirmation. The Licensor reserves the right to cancel and fully refund any booking if, in the Licensor's sole discretion, the Licensee's products do not align with the store's visual merchandising standards, brand ethos, or product quality requirements.
5. Load-In & Load-Out
The Licensee must attend their designated evening load-in session (18:00–21:00) on the evening prior to their start date. Load-out must be completed by 17:00 on the final day of the licence period. The Licensee must proceed to the FOH desk upon arrival and undergo a barcode spot check before accessing their bay.
6. No-Show Policy
Failure to attend the designated load-in session without prior written notice to hello@theminimall.co.uk will be treated as a cancellation by the Licensee. In such circumstances, the Licensor reserves the right to immediately reclaim and repurpose the bay without any obligation to refund rental fees.
7. Refund Policy
Rental fees are non-refundable except: (a) where the Licensor cancels during the 48-hour curation review; (b) where the Licensor is unable to provide the space due to circumstances wholly within the Licensor's control. Refunds for genuinely faulty goods sold through the Licensor's POS will be deducted from the Licensee's next payout.
8. Restock & Trading Protocol
Mid-tenancy restocking is permitted. All stock must arrive 100% pre-labelled with Ricochet POS barcodes. No large boxes, packing materials, or supplier deliveries may remain on the shop floor during trading hours (09:00–17:30). Violation may result in immediate termination of this Agreement without refund.
9. Power & Health & Safety
Bays do not include mains electricity. All supplemental lighting, displays, or powered elements must be exclusively battery-operated. This is a mandatory fire safety requirement. Any violation may result in immediate removal of the offending items and termination of this Agreement.
10. Insurance
The Licensee must maintain valid Public Liability Insurance of no less than £1,000,000 for the full duration of their licence period. Proof of insurance must be uploaded at the time of booking. The Licensor accepts no liability for loss, theft, or damage to the Licensee's stock.
11. Commission & Payouts
A 10% commission on all gross sales is retained by the Licensor. Net proceeds are transferred to the Licensee's nominated bank account on a 14-day cycle. The Licensee is responsible for their own tax obligations on income received.
12. Conduct
The Licensee must conduct themselves professionally at all times while on the Licensor's premises. The Licensor reserves the right to terminate this Agreement immediately, without refund, for any conduct deemed inappropriate, disruptive, or damaging to the Licensor's reputation.
13. Governing Law
This Agreement is governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.